Business with the City

For other information including the listing of bids and proposals, scroll down.

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Purchasing Policy

Wherever possible, public procurement encourages a competitive bid process.  Ethical requirements, coupled with the need to maximize the City’s use of public funds, dictate the use of a competitive bid system. City policy and Florida Statutes Chapter 287 require fair and open competition be the basis of all public procurement. The creation of competition increases the probability of the City receiving an accurate and fair price, while reducing the appearance and opportunity of favoritism, thus inspiring public confidence.

Any request for the purchase of materials, equipment or supplies is subject to bid. The following criteria is normally used to make this determination:

• Telephone quotations are allowed on purchases up to $1,000, unless approved by the Director of General Services.
• Written quotations (price letters) on single or multiple items are required on purchases totaling $1,000 or more.
• Formal, written and sealed bids for single or multiple items may be required on purchases totaling $5,000 or more.

Sealed bids are to be received in the City Manager’s office at the designated date and time set forth in the bid invitation. All formal, sealed, competitive bids are opened publicly and evaluated by staff members involved in the use of the materials on bid, as well as the Director of General Services. All departments are asked to give careful consideration to prices, quality of materials services, the responsibility of bidders, and other factors consistent with good procurement practices when developing their recommendations.

If a construction project is estimated to be in excess of $250,000, the City requires contractors to be pre-qualified in order to bid on the project.

Requests for Bids and Proposals, click here.

Procurement Policies and Procedures Handbook, click here.

Vendor Application Packet, click here.

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